Streamlining your workflow from paper to digital solutions with smart, paperless processes

Solutions for the Social Care Sector

E-Mar for Smarter Medication Records

E-Mar is a secure, cloud-based digital solution for tracking medication administration records in real time—helping caregivers reduce human error, improve patient safety, and ensure compliance with effortless logging and access.

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Streamlining your workflow from paper to digital solutions with smart, paperless processes

Solutions for the Social Care Sector

Advanced Care and Compliance Tools

With Orbit Care, managing service users has never been easier. Our platform features automatic hourly logs, customizable forms, and comprehensive medication management. Track everything from allergy updates to shift handovers in a single system, ensuring timely documentation and compliance with local authority standards.

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Streamlining your workflow from paper to digital solutions with smart, paperless processes

Solutions for the Social Care Sector

Smart staff scheduling with Tutor

Tutor is a smart, intuitive scheduling tool that helps you create and manage staff rotas with ease—reducing conflicts, improving visibility, and boosting efficiency for both administrators and team members across shifts.

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Streamlining your workflow from paper to digital solutions with smart, paperless processes

Solutions for the Social Care Sector

Effortless meal planning and ordering with Canteen

Canteen makes campus dining easier by letting you view menus, check nutrition, pre-order meals, and pay digitally—saving time, reducing queues, and keeping you informed with daily updates, offers, and combos.

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Streamlining your workflow from paper to digital solutions with smart, paperless processes

Solutions for the Social Care Sector

Orbit Care Admin Communication App

Easily track and manage medication records, service user forms, staff forms, and house forms—all organized by status such as Completed, In Progress, To Do, and Overdue for streamlined care and accountability.

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Why US?

What Sets Us Apart

We don’t operate like other companies. Unlike the typical reliance on email or chat support Our team is always available to help you immediately, ensuring that you’re never left in a tough spot. This commitment to accessibility and personalized support is our unique selling point, and we take pride in it.

we provide our trained staff with dedicated business mobile numbers. This means you can reach out to us anytime —24/7.

If you have specific changes in mind or unique requirements for our system, we are here to help.

We pride ourselves on our flexibility and commitment to customer satisfaction. Our team will work closely with you to adjust the system according to your needs, ensuring that it fits perfectly with your operational requirements.

Experience personalized care home management tailored just for you!

When you need assistance, you connect directly with a real person who understands your needs. We won’t say no to you

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Orbitcare Options

Powerful Dashboard

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Dashboard

The Orbit Care Dashboard helps you keep track of important information in one place. It shows you the latest activity and sends alerts when something needs your attention. It’s easy to use and soon will be even better with powerful analysis tools like Microsoft Power BI integration, which will make it easier to understand and explore your data.

Orbitcare Options

Service Users Management

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Service Users Management

Orbit Care is designed to help manage service users effectively, offering a range of features to ensure their care is well-maintained. By using Orbit Care, companies can feel confident and secure in the oversight and management of their service users.

Hourly Logs

Orbit Care automatically generates hourly logs and clearly highlights them in different colors, making it easy for staff members to identify which tasks need to be completed. This helps ensure timely and efficient care management.

Continuation Notes

With continuation notes in Orbit Care, staff members can add notes at any time of the day. There are various types of notes available, such as Appointment Feedback, Incident Feedback, and Physical Health, among others. Additionally, note types can be customized, with more options added or removed based on your request.

Download Notes for local Authority

A powerful feature in Orbit Care allows continuation notes to be easily filtered and downloaded for various purposes. This is especially useful for submitting reports to local authorities on a weekly or monthly basis, ensuring accurate and timely documentation.

Shift Handover Form

Orbit Care provides a clear and detailed section for staff to complete end-of-shift information. Each team member is required to fill it out, covering all the key fields needed for thorough reporting. This ensures that important details are captured accurately and efficiently at the end of every shift.

Medication Management

Medication management is simple with Orbit Care. You only need to enter the medication details and quantity, and Orbit Care will automatically track and alert you about the expiry date, ensuring timely and safe administration.

Medication Inventory

For supported living or nursing homes, keeping track of medication inventory is essential. Orbit Care offers a powerful feature where staff members enter medication details, and the system automatically alerts them if any medication is missing, ensuring proper inventory management and care.

Allergy Maintenance

Allergy management is simple with Orbit Care. Any allergy information entered is reflected on the service user’s main profile, ensuring that all staff members are always aware of critical allergy details at a glance.

Dynamic Forms (unlimited)

Supported living facilities handle a large number of forms on various schedules, such as daily, weekly, monthly, and even hourly. Orbit Care features a powerful dynamic form creation tool that allows administrators to create as many forms as needed, each capable of containing unlimited fields. There is no limit to the number of forms you can create, and they will automatically appear for service users at the appropriate times based on their frequency.

Orbitcare Options

Care Homes Management

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Care Homes Management

Using the care home management feature of Orbit Care, you can efficiently manage multiple care homes (aka schemes, projects). You can add as many care homes as needed and allocate any number of staff members to each location. Additionally, you can set the capacity for each care home, and the system will handle the rest, streamlining your management process.

Unlimited Forms

With the dynamic forms feature in Orbit Care, you can create an unlimited number of forms for care homes. You can set the frequency for each form, whether it's daily, twice a day, weekly, or any other schedule, and the forms will automatically appear for you to complete at the designated times. This ensures that all necessary documentation is efficiently managed and completed on time.

Temporary Login Management

With the temporary login feature in Orbit Care, you can grant access to outsiders for a limited time. The system automatically manages their access, disabling it once the designated period expires, so you don’t have to worry about remembering to revoke access. This streamlines security and ensures that only authorized individuals can access sensitive information.

Orbitcare Options

Staff Management

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Staff Management

Wherever staff are involved, there are many aspects to manage, including logins, access, hours worked, and rotas. With Orbit Care, all of these elements are easily handled in one platform, simplifying staff management and ensuring that everything is organized and efficient.

Powerful Staff Permissions

In our industry, it's crucial to assign the right permissions to the appropriate staff members. Orbit Care offers a wide range of permissions for tasks such as editing, deleting, and creating different forms, managing care homes, and editing records. Staff can only perform actions for which they have been granted permission, ensuring that sensitive information and processes are securely managed.

Dynamic Forms

You can create an unlimited number of dynamic forms with various frequencies in Orbit Care. These forms will automatically appear at the designated times and will be marked as overdue if not completed on time. This feature ensures that all necessary documentation is efficiently managed without any limits on the number of forms you can create.

Orbitcare Options

Dynamic Forms

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Dynamic Forms (Unlimited Forms)

If legislation changes or you need to add more fields or create a new form, there’s no need to worry. With Orbit Care, you have the power to create or modify any form as needed without having to approach us. You can have an unlimited number of forms and fields, allowing for flexibility to align with your requirements. If you encounter any difficulties, feel free to call us on our mobile; we are available 24/7 to assist you.

Automated display

Depending on the type of form—whether for staff, care homes, or service users—and its frequency (such as daily, weekly, twice a day, monthly, or quarterly), the form will automatically appear in the appropriate section at the right time. If a relevant form is not completed on time, it will be categorized in the overdue area, ensuring that nothing falls through the cracks.

Unlimited Fields

Are you concerned about the number of questions on your forms? Relax, there’s no need to worry. While your scrolling may come to an end, the number of fields on our forms is unlimited, allowing you to capture as much information as you need without any restrictions.

Unlimited Forms

AAre you worried about the number of forms you need to create? Relax, as we have already covered most of the important ones. Plus, there’s no limit to the forms you can create. If you find it challenging at any point, don’t hesitate to reach out to us on our mobile; we are available 24/7 to assist you.

As & When

Do you have a form that needs to appear only when you want it to? We’ve got you covered! Simply change the form type to "As and When," and it will automatically appear at the desired time. This feature provides you with complete control over when specific forms are displayed.

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Clock in and Clock out

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Clock in and Clock out

It is essential for any organization to keep track of the number of hours their staff are working. With Orbit Care, staff can easily monitor their shifts, including on and off timings, ensuring accurate record-keeping and management of hours worked.

Admin Control

The admin has complete control over staff clocking, allowing them to monitor and verify that everything is accurate. This ensures that attendance and hours worked are properly recorded and managed.

Orbitcare Options

Staff Rota

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Staff Rota

Orbit Care’s rota management system ensures seamless staff scheduling by allowing admins to create and manage rotas efficiently. The system minimizes scheduling conflicts, assigns staff to the right shifts, and maximizes operational efficiency, with visibility for both administrators and employees.

Shifts management

Admins can create shifts, define timings, and assign colors for easy identification. The system ensures each shift is fully staffed and provides flexibility for adjustments, helping to meet operational demands and avoid coverage gaps.

Staff Rota assignment

Admins allocate staff to shifts tailored to each care home's needs, ensuring adequate staffing levels and uninterrupted care. The flexible, color-coded system makes it easy to manage, view, and adjust schedules, improving clarity and reducing confusion.

Orbitcare Options

Staff Photo

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Staff Photo

Orbit Care's staff photo feature tracks login details, including time, location, and photo, for increased security and accountability. This ensures staff are present at the correct location and time, enhancing attendance tracking and reinforcing trust within the organization.

“The risk assessment tools provided by the system have been a game changer for our care team. With real-time insights into potential risks, we can now manage and mitigate them more effectively, ensuring a safer environment for both our staff and patients”

Care Home Manager

Sarah

“The system's PRN medication documentation and barcode scanning features have revolutionized our medication management process. We now have precise records for every medication administered, with the added assurance of reduced errors through barcode verification.”

Senior Nurse

David

“Customizable quality alerts keep our team informed of any deviations from care standards, allowing us to take immediate action. This feature has greatly improved our ability to deliver consistent, high-quality care.”

Healthcare Coordinator

Emily

TESTIMONIALS

What they say about us?

Our clients consistently praise our system for its ability to enhance safety, streamline care processes, and ensure accurate medication management. From effective risk assessment tools to real-time quality alerts and barcode scanning for error-free medication administration, our solution empowers healthcare teams to deliver high-quality, efficient care while improving the overall well-being of patients.